Privacy Policy

Last Updated: December 6th, 2024

We know that you care about how your personal information is used and shared, and we take your privacy seriously. Please read this Privacy Policy (“Policy”) to learn more about our privacy practices.

If you are a California resident, please also see our Privacy Notice for California Residents.

Scope and Purpose

This Policy applies to vanse.ai and any other websites, applications, widgets, products, services, and other on- and offline offerings (collectively, the “Services”) owned and operated by Vanse AI, Inc. and our affiliates and subsidiaries (collectively, “Vanse”). This Policy covers our treatment of the personal information we gather through our Services.

This Policy does not cover the data practices of third parties that we do not control.

What Data Do We Collect?

The types of information we collect depend on how you use the Services. We also collect publicly available information, as described below.

Vanse deploys Microsoft API and Google API for its Google Drive integration services. This integration allows users to enhance their experience with our Services by linking their email and Google Drive accounts.

If you authorize Vanse to access data maintained in your account with Google via the Google API Services, including data in your Google Drive account, we will only collect and use that data as specified in the Google API Services Usage Disclosure section below.

We will only provide this integration with your explicit consent, which you may revoke at any time. Further, we will only use the data accessed from your Microsoft or Google accounts (collectively, your “API Account Data”) as permitted by the applicable API Policies and by the limitations detailed below.

Microsoft and Google API Services Usage Disclosure

Vanse deploys Microsoft API and Google API for its Google Drive integration services. This integration allows users to enhance their experience with our Services by linking their email and Google Drive accounts.

We will only provide this integration with your explicit consent, which you may revoke at any time. Further, we will only use the data accessed from your Microsoft or Google accounts (collectively, your “API Account Data”) as permitted by the applicable API Policies and by the limitations detailed below.

Google Workspace APIs and Generalized AI/ML Models

To comply with Google Workspace API policies, Vanse AI explicitly affirms that no data obtained through Google Workspace APIs, including Google Drive data, is used to develop, improve, or train generalized AI or ML models. This ensures that user data accessed through Google Workspace APIs is only used to provide and enhance the Services as described in this Privacy Policy.

Our use of Google Workspace APIs is strictly limited to authorized purposes, including retrieval, indexing, and improving user-specific functionalities directly relevant to our Services.

Data Protection Mechanisms

At Vanse AI, we prioritize the protection of your sensitive data by implementing top-tier security measures that adhere to industry best practices, including but not limited to:

• Encryption: Data in transit and at rest are protected using industry standards like TLS and AES-256.
• Access Controls: Role-based access and MFA to restrict data access to authorized personnel only.
• Data Segmentation: Segregated databases with strict access policies.
• Network Security: Firewalls, IDS, and DDoS protection ensure network integrity.
• Audit Logs and Monitoring: Continuous monitoring and real-time response to suspicious activity.
• Regular Security Assessments: Penetration testing and third-party audits ensure compliance.

How Does Vanse Use Personal Information?

How we use your personal information depends on how you interact with us. We use personal information for internal purposes, such as:

• Providing Services: Managing accounts and ensuring functionality.
• Communication: Answering support requests and policy updates.
• Marketing: Tailoring campaigns and notifications.
• Administrative and Security: Fraud detection and legal compliance.

How Does Vanse Disclose Personal Information?

We disclose personal information for the following limited purposes:

• Service Providers: For hosting and customer service.
• Asset Transfers: During mergers or reorganizations.
• Protection of Vanse and Others: To comply with the law or ensure safety.

Your Privacy Choices and Rights

Depending on applicable laws, you may have rights to:

• Access Data: Request a copy of your personal information.
• Correct Data: Update inaccuracies.
• Delete Data: Request data deletion (subject to retention requirements).
• Restrict Processing: Opt-in or out of certain data uses.

Contact

If you have any questions or concerns regarding privacy in connection with our Services, please email us at info@vanse.ai.